Privacy policy
This Privacy Policy is intended solely to inform you about the customer register of Malmgård Viljamakasiini Oy's Johku shop and its data processing principles.
We may change our privacy policy and this Privacy Policy from time to time. We therefore recommend that you review our Privacy Policy regularly.
Register controller
Malmgårds Sädesmagasin Ab / Malmgårdin Viljamakasiini Oy Oy
Malmgård 47, 07720 Malmgård
+358 40 168 5270
0881438-3
2. Person responsible for the register and/or contact person
Henrik Creutz
Malmgårds Sädesmagasin Ab / Malmgårdin Viljamakasiini Oy
040-1685270
3. Name of the register
Malmgårdin Viljamakasiini Oy's e-commerce customer register
4. Legal basis and purpose of the processing of personal data / purpose of the register
The legal basis for the processing of personal data in accordance with the EU General Data Protection Regulation is the contract that arises when a customer orders products and/or services from Malmgårdin Viljamakasiini Oy's online store. The purpose of the register is to enable online transactions through Malmgårdin Viljamakasiini Oy's online store, such as the transmission of order information, billing information, payment confirmation information or processing information between Malmgårdin Viljamakasiini Oy and the customer. In addition, the register is collected to enable customer service contacts, to maintain the customer relationship and for electronic marketing communications when the customer has given his or her consent.
Malmgårdin Viljamakasiini Oy does not in any way store in its customer register orders placed for products of other traders or information related to them.
The data is not used for automated decision-making. The data may be used for profiling.
5. Data content of the register
First name and surname
Address
Postal address
Country
Telephone number
E-mail address
Companies will also be registered for:
Company name
Business ID
e-invoice address
Broker ID
Reference
Brand
In addition, the additional process information field allows the customer to provide any other information he/she deems appropriate.
Data retention period
The data will be stored for as long as the user and Malmgård's Viljamakasiini Oy have a valid mutual agreement and/or consent.
Data may be kept longer to the extent necessary to fulfil obligations imposed by applicable legislation, such as, for example, accounting and consumer responsibilities, and to demonstrate that they have been properly fulfilled.
6. Regular data sources
The data are collected through electronic forms on the Johku website. Customers enter the data personally when ordering from the Johku online shop of Malmgård's Viljamakasiini Oy.
7. Regular disclosures and transfer of data outside the EU or the European Economic Area
The data is not transferred separately and remains solely with the controller. The data may be technically processed outside the EU or the European Economic Area.
8. Principles for the protection of the register
The register will be processed with due care and the data processed by the computer systems will be adequately protected. Where the data are stored on Internet servers, the physical and digital security of the hardware is adequately ensured. The controller shall ensure that stored data, as well as access rights to servers and other information critical to the security of personal data, are treated confidentially and only by employees whose job description includes this.
Data stored electronically
The register is hosted on the Johku service and processed by Aptual Commerce Oy. Only the controller and Aptual Commerce Oy's technical support staff have access to the complete register data.
For more information on the Johku Privacy Policy: johku.fi/en/privacy
Manual data
As a matter of principle, we avoid printing out the data in the register as manual data. If, in certain circumstances, manual data is printed from the register, it will be kept in a locked room and only the controller will have access to it.
9. Right of inspection and exercise of the right of inspection
Every person in the register has the right to check the data recorded in the register and to correct any inaccurate or incomplete data. This right is automated by the Johku system used by Malmgårdin Viljamakasiini Oy in the following way:
Johku communicates with the user via My Johku about the processing of the user's personal data in connection with the merchant's confirmation messages. The messages contain a link to the My Johku service.
In My Johku, the user can check the data stored about him/herself and, if necessary, make corrections. The service also includes functionality that allows the user to download data in a structured format for transfer from one system to another. The My Johku service can be accessed at any time at johku.com/customer.
My Johku also offers the possibility to terminate the My Johku contract and delete data from My Johku. If a user stops using My Johku and terminates his/her contract with Johku, all automated functionalities related to the management of his/her data will cease. After termination of the contract, the user must manage his/her own data (review, rectification, right to be forgotten, limitation, right to transfer from one system to another) in writing directly with Malmgård's Grain Storage. If necessary, Malmgård's Viljamakasiini Ltd may ask the person making the request to prove his or her identity. The company Ltd will respond to the written request within the time limit laid down in the EU Data Protection Regulation (as a rule, within one month).
The use of the Oma Johku service is free of charge.
10. Other rights related to the processing of personal data
A person in the register has the right to request the erasure of personal data concerning him/her from the register ("right to be forgotten"). Data subjects also have other rights under the EU General Data Protection Regulation, such as the restriction of the processing of personal data in certain circumstances.
However, it should be noted that the data stored in Malmgård's Viljamakasiini Oy's customer register is always generated when the customer purchases products and/or services. In this case, Malmgårdin Viljamakasiini Oy is also bound by the obligations imposed by accounting and tax legislation to retain the data.
Requests must be sent in writing to the controller. The controller may, if necessary, ask the applicant to prove his/her identity. The controller will reply to the customer within the time limits laid down in the EU Data Protection Regulation (as a general rule, within one month).
Cookies
This website uses cookies. The website sends a small file to your browser which is stored on your computer's hard drive. There are both (temporary) session ID cookies, which close when you close your Internet browser, and persistent cookies, which are stored on your computer's hard drive. The purpose of a cookie is to improve your experience on the site. If you are a registered user, the cookie also manages your login and access to pages that are intended only for registered users. Cookies are used to track and monitor user preferences and thereby influence the usability of the service. Internet browsers generally accept cookies automatically. If necessary, the use of cookies can be disabled in the browser settings, thus removing some of the functionality.
Advertising cookies can be used to help optimise the advertising experience for the user. Some third party vendors, including Google, may also use cookies or web beacons (1 pixel image file) to improve the advertising experience.
The information collected through cookies and web beacons does not contain any personal data of the user. It cannot be used to link activities performed online to a specific individual.
Published: 26.9.2023